- Follow these easy steps to turn a PDF document into a Microsoft Excel spreadsheet: Click the Select a file button above, or drag and drop a PDF into the drop zone. Select the PDF you want to convert to the XLSX file format. Watch Acrobat automatically convert the file to the Excel file format.
- Free PDF to Excel Converter doesn't depend on any print driver so it will not install any print driver on your computer. Free PDF to Excel Converter works on Windows XP, Windows Vista, Windows 7 and Windows 10, both 32-bit and 64-bit versions. Click the download button above to download Free PDF to Excel Converter full version.
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You can convert any Excel File or Spreadsheet to PDF Format using 'Save As PDF' or 'Print to PDF' features as available in Microsoft Excel. You will find below the steps to Print to PDF or Save As PDF in Microsoft Excel.
Print to PDF and Save As PDF in Microsoft Excel
With Windows 10 featuring in-built support for PDF (Printable Document Format), saving or printing any Excel Spreadsheet to PDF format is easy.
BlueFox Free PDF Convert Master is a free software that lets you convert your PDF documents into various popular formats including Excel. You can use it as a PDF to Excel converter software. To do this just click 'Add File (s)' button on its toolbar. Now click Convert button and choose 'PDF To Excel' from the list. Free download excel windows 10. Office Tools downloads - Microsoft Office Excel by Microsoft and many more programs are available for instant and free download.
While both 'Print to PDF' and 'Save As PDF' basically convert an Excel File to PDF format, the end product produced by the two methods are different.
When you use Print to PDF in Microsoft Excel, the resulting PDF File will be stripped of all its Metadata (Links, Author info, Bookmarks, etc.) and it will only contain information as available on a printed File.
In comparison, when you use Save As PDF in Microsoft Excel, the resulting PDF File will contain all the Metadata and almost the same information as available in the original document.
How to Print to PDF in Microsoft Excel
Follow the steps below to use Print to PDF in Microsoft Excel.
1. Open the Excel File that you want to Print to PDF.
2. Once the File is open, click on the File tab located in the top menu bar to open the File menu.
3. In the drop-down File menu, click on the Print option in the left pane. In the right-pane, make sure that PDF Printer (Microsoft Print to PDF) is available and adjust page size, orientation and margins as required.
Note: If Microsoft Print to PDF is not available, you will have to make the PDF Printer ready using steps as provided in the next section.
4. Once you are happy with the print settings, scroll up a bit and click on the Print box.
5. On the next screen, type a Name for your file > choose the Location where you want to save the resulting PDF file and click on the Save button.
Note: Make sure 'Save as type' is set to .pdf before clicking on the Save button.
Once the PDF Print File is saved, you will be able to send the File for printing or share it electronically with anyone.
As mentioned above, the PDF File produced by using Print to PDF feature in Microsoft Excel will not contain Links and other Metadata associated with the original Excel File.
What to Do if Microsoft Print to PDF is Not Available
If you had previously printed to an actual printer, Microsoft PDF Printer may not be available when to try to Print to PDF in Microsoft Excel.
In such a case, you will have to make Microsoft PDF Printer available and ready, before being able to Print to PDF.
If 'Microsoft Print to PDF' is not available, click on the current available printer and choose Microsoft Print to PDF in the menu that appears.
After this, you will be able to Print to PDF any Microsoft Excel File by clicking on the Print box as shown in step 3 above.
Save As PDF in Microsoft Excel
Another way of converting Microsoft Excel File or Spreadsheet in to PDF format is to use 'Save As PDF' feature, as available in Microsoft Excel.
As mentioned above, the resulting saved PDF File will contain almost all the information as available in the original document.
1. Open the Excel File that you want to Print to PDF.
2. Once the File is open, click on the File tab located in the top menu bar.
3. From the drop-down menu, click on Save As option in the left pane. In the right-pane, click on Browse.
4. On the next screen, type the Name for your PDF File > select Location for the PDF file and click on Save.
This will save the Microsoft Excel File as a PDF File that you can print or share with anyone.
Whether you use Save as PDF or Print to PDF, the resulting file will retain its Fonts, Formatting and Pagination across all devices and platforms.
Written by co-founder Kasper Langmann, Microsoft Office Specialist. Studio fix concealer.
With the 'Excel Viewer' you can:
- Open Excel files
- View Excel files
- Copy data from a spreadsheet to another program
… Without having Microsoft Excel installed!
The Excel Viewer is an official tool developed by Microsoft, to make it easy (and free) for you to handle Excel files.
Excel Viewer has been around for more than 20 years. In 2008, Microsoft gave the Excel Viewer an overhaul and updated the whole thing.
The updated Excel Viewer replaces the former – and very popular – Excel Viewer 97 (and all previous Excel Viewer versions).
Print To Excel Freeware Downloads
In the video below, I show you the exact steps on how to install and use the Excel Viewer.
Download the Excel Viewer for FREE here
We've made it quick and easy for you to download the Excel Viewer. Just hit the button below, save it, install and you're good to go.
If you encounter any problems, watch the video above as that shows how to install and use the Excel Viewer.
What you CAN'T do with the Excel Viewer
Despite the Excel Viewer being free, there's obviously a few things it cannot do.
Such as:
- You can't edit data within the spreadsheet
- You can't save changes to a workbook
- You can't create a new workbook either
Sometimes, you don't even need Excel Viewer…
With Microsoft's recent introduction of Windows OneDrive, viewing Excel files has become even easier.
OneDrive includes a so-called 'Excel Web App'. As the name indicates, this web app works online and makes you able to view Excel files directly from your browser.
Print To Excel Freeware Software
If you access the file through OneDrive, you're able to even edit the Excel file (depends on what privileges you've been given by the person who shared the file with you).
System requirements
The newest Excel Viewer supports following operating systems:
- Windows Server 2003
- Windows Vista
- Windows XP
- Windows 7
- Windows Server 2008
Further, the Excel Viewer applies to the following Office applications:
- Microsoft Excel 2010
- Microsoft Office Excel 2007
- Microsoft Office Excel 2003
- Microsoft Excel 2002
- Microsoft Excel 2000
- Microsoft Excel 97
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Note: The Excel Viewer is only available as a 32-bit application. However, the 32-bit version of the Excel Viewer can be used on 64-bit versions of Windows.
IMPORTANT: Excel Viewer also works on newer systems
I downloaded the Excel Viewer running Windows 10 (and Windows 8) and it worked perfectly.
Further, I opened an Excel file created in Excel 2016 and that went smooth as well.
So even though Windows 7 is the latest official supported version, later versions of Windows will run the Excel Viewer fine too.
File Formats supported by Excel Viewer
Excel Viewer supports the most common type of Excel files.
Here's the complete list of supported file formats:
You can open following Excel files: .xlsx, .xlsm, .xlsb, .xltx, .xltm, .xls, .xlt, .xlm, and .xlw
Note: While you can open macro-enabled files, running macros cannot be done.
Free alternatives to Excel Viewer
Since the Excel Viewer makes it easy for you to open, print and copy Excel files for free, we figured you might also want to know about a few (free) alternatives to the Excel Viewer.
So, below you'll find 3 free alternatives that enable you to open Excel files for free.
- Google Sheets: Google's take on spreadsheets. With Google Sheets, you can easily import/export Excel files. Requires a free Google account (such as Gmail).
- Zoho Sheet: Easily import Excel files from your computer – or an URL – and view it online, for free! Very smooth and quick.
- OpenOffice: Free and open source, ‘Open Office', enables you to create spreadsheets for free. Rather similar experience to Excel 2007.
Bonus: View PowerPoint and Word files for free
Not only has Microsoft developed a viewer to Excel files. They have also developed similar viewers for PowerPoint and Word files too!
Below you'll find a link to each of the ‘viewers' in case you need to open Word/PowerPoint files.
- PowerPoint Viewer (discontinued)
- Word Viewer (discontinued)
